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Helping Automate Shipping Industry

Shipping Logo
Consolidating vouchers and integrating Tally ERP9 with IGM application for one of the largest shipping and logistics company.

Business Need

Our client, one of the largest shipping and logistics companies engaged in Ship Owning, Shipping Agencies, Ship Management, Marine & Container Repairs, Container Storage, Inland Transportation, the Group also has interests in Freight Forwarding and Logistics. They needed a solution to streamline and optimise the operations of the entire accounting and finance network. The unavailability of ready data caused huge delays and losses, since this data took almost 30 days to reach base station. End users needed unnecessary time consuming efforts for data preparation – used to make bulk manual data entries in Tally ERP.9 system and too many manual edits in excel reports generated through existing system

The Solution

A highly sophisticated integration application was designed, developed and implemented for shipping industry. A custom bridge software solution has been built for shipping industry to optimize resource utilization and which eliminates repeated manual entries in multiple ERP systems.

The manual data preparation and validation is no more required for bulk import as the templates were developed in synchronization with the output of other ERP system like IGM system. This solution can be utilized for bulk import of vouchers like may business process automation for shipping industry as below:

  • Shipping Freight Invoice automation: Importing bulk freight invoices through custom bridge application and auto-posting in Tally ERP.9 by importing Debit Notes generated in XLS format from IGM application.
  • Shipping Freight Collection automation: Importing bulk Freight Collections through custom bridge application and auto-posting in Tally ERP.9 by importing Receipt Vouchers generated in XLS format from IGM application.
  • Local Invoice automation for Agents and Principles: Importing bulk invoices through custom bridge application and auto-posting in Tally ERP.9 by importing Debit Notes generated in XLS format from IGM application.
  • Journal voucher automation: Importing bulk Statement of Accounts (journal vouchers) through custom bridge application and auto-posting in Tally ERP.9 by importing journal vouchers generated in XLS format from IGM application.
  • Expense voucher automation: Importing bulk Statement of Freight (journal vouchers) through custom bridge application and auto-posting in Tally ERP.9 by importing journal vouchers generated in XLS format from IGM application.

No manual edit is now required as EXCEL, PDF, XML, RTF reports are generated through Tally ERP.9 system as Logica Infotech has customized such reports for Service Tax payable and Service Tax receivable as per customer requirements.

Key Customer Benefits

By consolidating and standardizing the shipping industry business processes, improving shipping business process efficiencies, reducing cost of operations and enhancing customer service quality, the Logica Infotech team has extended the client’s shipping business processes and integrating multiple enterprise resource planning software through customized bridge or middle layer applications. Specific benefits delivered to the client by the Logica Infotech team include:

  • The bridge solution between Tally ERP.9 and IGM application provides better control over data collection, increasing productivity for accounts department.
  • The solution reduced account integration and settlement time from several hours to a few minutes.
  • All ERP applications across the shipping business processes are now integrated and automated in such an optimized way to ensure operation control in place.

For more information or to learn about our service offerings, please click here or write to us at sales@logicainfotech.com.